Amendments to vital records are governed by Louisiana statutes and administrative codes.
The Vital Records Registry must work within these laws when making amendments to records. Please note that because each situation is different, every application must be reviewed by a specialist to determine whether it is acceptable.
If the application is determined to not be acceptable, you will be contacted with additional instructions, which will increase the processing time. Minor errors in the child or parents' names, such as spelling and typographical errors, the sex of the child, day of birth of the child, time of birth can usually be corrected. Vital Records provides a complimentary birth certificate to the parents shortly after a child's birth. The information to be corrected should be listed on the Application to Amend and submitted to Vital Records with the incorrect birth certificate.
The hospital will need to send a letter to Vital Records verifying the correct information in the medical records.
If Vital Records receives the correction request within 90 days of the birth certificate file date, there is no charge for the correction. Minor errors in the child or parents' names, such as spelling and typographical errors, the sex of the child, day of birth of the child, time of birth can usually be corrected by a statement from the medical records department at the facility where the child was born. Both parents listed on the birth certificate must sign the affidavit in the presence of a licensed notary.
About Certificates. If the evidence submitted passes visual inspection, the BVS verifies that no BC exists, and the individual submits all other required evidence, process the SSN application per RM The record you submit must show the full date of birth and not merely your age. Encourage patients and their families or surrogates to be active participants in identification, to express concerns about safety and potential errors, and to ask questions about the correctness of their care. It may be done through the use of oral or written statements or through the altering, doctoring or forging of vital records. Foreign-born individual asks to change the DOB on the Numident record.
If the child was not named at birth, an Affidavit for Correction of Given Names can be used to give the child a first and middle name before the child reaches the age of One of the following documents must be submitted to amend a birth certificate:. If an individual is wishing to add a father to their birth certificate and change their last name, a properly executed Acknowledgment of Paternity Affidavit can be submitted, along with a District Attorney Affidavit which states no objection to the name change.
go to link If a father is not already listed on the birth certificate, a 2 Party Acknowledgment of Paternity Affidavit can be completed by the mother and the acknowledging father and submitted to Vital Records for processing. The form must be properly executed and free of any altered information. If either parent is unable or unwilling to complete the Acknowledgment of Paternity, a court ordered Judgment of Paternity can be obtained to add a father to a birth certificate.
A certified copy of the Judgment and Petition should be submitted to Vital Records to determine if the court order can be used to amend the birth certificate. Any person signing a voluntary acknowledgment of paternity may change their mind and revoke their acknowledgment within 60 days of signing the form.
If the individual submits primary evidence of age, follow the instructions in RM If the individual alleges that primary evidence of age is not available, ask for alternative evidence of age in order of probative value from the groups of documents in RM Perform a visual inspection of the document per RM If the birth certificate BC does not appear to belong to the individual per RM If the BC passes visual inspection, follow the instructions in RM If the BC passes visual inspection, and it is determined that collateral verification with the state BVS is not required, and the individual submits all other required evidence, continue processing the SSN application.
Follow existing practices for this expense. Review the instructions in RM For processing instructions when fraudulent documents are involved, see RM Provide the individual with the Acknowledgement letter per RM Follow instructions in RM When an individual submits alternative evidence of age, you must contact the BVS in the state where the person was born to verify that there is no record of the person's birth.
FOs should follow existing practices for this expense.
You can accept alternative evidence of age from the individual at the same time you check with the BVS for a BC, but you cannot process the application using the alternative evidence until you receive a response from the BVS stating that no BC exists. Do not use alternative evidence.
Request the BC per RM If the alternative evidence of age is accepted, perform a visual inspection of the evidence per instructions in RM If the evidence does not appear to belong to the individual per RM Verify questionable evidence with the issuing source while waiting for the BVS to verify that no BC exists. If the evidence submitted passes visual inspection, the BVS verifies that no BC exists, and the individual submits all other required evidence, process the SSN application per RM If the custodian or issuing entity of the evidence of age i.
Complete applicable entries on the form per GN Provide a copy of the document submitted as a birth record for the U. Provide the individual with the Acknowledgement Letter per RM If the custodian or issuing entity of the evidence of age is not a hospital or health care provider:.
See specific references in GN If the verifying agency reports that the evidence submitted by the individual is:. Fraudulent ; do not process the SSN application.
If the individual does not submit all required evidence, provide the individual with a Form SSA-L, which explains why we cannot assign an SSN, and return the SS-5 and the evidence already submitted to the individual. For information about retention or return of documents, see GN For instructions about providing written notice and second review when we cannot issue an SSN card, see RM Follow these instructions when a foreign-born individual requests a change to the DOB on the Numident and the procedures in RM Ask for evidence of age in order of probative value according to RM Perform a visual inspection of the document using the guidelines in RM For instructions about how to evaluate particular types of evidence e.
For the acceptability of foreign documents, follow GN